Terms & Conditions

Your obligations as a fundraiser

  1. I have read TelethonSA’s Fundraising Terms of Agreement and I agree to conduct my fundraising event/activity in accordance with these terms and in a manner which upholds the integrity, professionalism and values of TelethonSA.
  2. I understand that TelethonSA reserves the right to withdraw approval for the fundraiser/event at any time if there is a likelihood that the activity/event fails to adhere to any of TelethonSA’s Terms of Agreement. (TelethonSA will notify the fundraiser of the breach of the terms of the Agreement and give the fundraiser the opportunity to remedy the breach within 5 working days.)
  3. I acknowledge that I am in proper physical and mental condition to conduct the fundraising activity/event and voluntarily agree to the risks associated with conducting the activity/event.
  4. I understand that I cannot make a claim against TelethonSA for any damage, loss or injury arising at or from the fundraising event/activity outlined in this agreement.

Fundraising for TelethonSA - Terms of Agreement

These Terms of Agreement provide the basis for a fundraiser/event to be organised by an organisation’s Let’s Dance organiser on behalf of TelethonSA.

By registering to fundraise on the GiveMatcher donor page, the Let’s Dance organiser indicates acceptance of these terms and conditions and, thereafter, these terms and conditions will form the basis of any dealings between TelethonSA and the Let’s Dance organiser in relation to the fundraiser/event.

“Let’s Dance organiser” means the individual or organisation holding the fundraiser/event for the benefit of TelethonSA.

Authority to fundraise

Regulation and best practice in Australia dictate that any person or organisation fundraising must have an ‘Authority to Fundraise’. The Let’s Dance organiser is not authorised to use TelethonSA as its beneficiary charity until it has received an authorisation e-mail from TelethonSA. The ‘authority to fundraise’ will be sent by TelethonSA after:

  • the Let’s Dance organiser has completed the online registration on www.telethon.com.au/lets-dance-2016;
  • we are satisfied that the fundraiser/event will produce a reasonable return;
  • we are satisfied that the fundraising activity fits in with the aims and values of TelethonSA; and
  • we are satisfied the fundraising activity is not high risk.

The fundraiser/event shall be conducted in the Let’s Dance organiser’s name or that of the organisation they represent and is the sole responsibility of the Let’s Dance organiser.

TelethonSA is not able to take a coordination role in these activities and its officers cannot assist in soliciting prizes, organising publicity, or providing goods or services to assist the Let’s Dance organiser in the running of the fundraiser/event.

Legal implications

The event/fundraiser must meet the requirements of the relevant South Australian laws and regulations. The information you give TelethonSA must be available to regulatory authorities on request.

TelethonSA does not provide legal advice regarding compliance with these laws and regulations.

TelethonSA’s reputation

Because of the nature of our organisation and the high ethical standards under which we operate, there are some events with which TelethonSA cannot be associated. We cannot endorse some activities, including:

  • extreme sports such as parachuting, paragliding or bungy jumping;
  • motor vehicle and motor bike racing and activities that involve marine racing unless the fundraiser provides evidence of public liability insurance to cover themselves and their participants;
  • gambling;
  • games of chance that do not comply with South Australia legislation;
  • activities of a sexual nature; or
  • activities that promote harm to self or the environment.

Insurance

TelethonSA is unable to provide public liability insurance cover to Let’s Dance organisers.

Using the TelethonSA name and logo

Please remember that the event will not be TelethonSA’s event, but an event to raise funds for a donation to TelethonSA.

All material – other than that produced and provided by TelethonSA - with which the TelethonSA name and logo is to be associated must first be approved by TelethonSA.  If the Let’s Dance organiser wishes to utilise the TelethonSA name and/or logo on any materials or products, the Let’s Dance organiser must obtain prior permission from TelethonSA.

References to TelethonSA

If the Let’s Dance organiser wishes to refer to or promote TelethonSA, it must refer to TelethonSA as “TelethonSA”.

Printed Materials

Any material, pamphlets, brochures or products not provided by TelethonSA must be submitted to TelethonSA for approval before a request to use the logo will be granted. Other printed material, such as media releases must be preapproved by TelethonSA. Printed material must be forwarded to TelethonSA for approval prior to being printed or circulated.

Use of the logo

Permission to use the TelethonSA logo, other than in material provided by TelethonSA must be requested and will attract conditions to be negotiated between TelethonSA and the Let’s Dance organiser, especially if the use of the logo is for marketing activities of the organisation. A minimum amount of donation may have to be guaranteed for activities of this nature.

Participation of children

If you are planning to involve children in your fundraising activity/event, you will be required to comply with any relevant South Australian regulations.

Finance, records and receipting

The financial aspects of fundraising, raffles, record keeping and management of the fundraiser/event are entirely the responsibility of the Let’s Dance organiser and the Let’s Dance organiser must comply with the relevant South Australian laws and regulations.

Following is a summary of financial reporting typical of that required from the Let’s Dance organiser which is needed to protect the public interest:

  • set-up and maintain proper financial records and accounts which can be audited if necessary;
  • where necessary/appropriate, set up a separate bank account that mentions TelethonSA’s name. All funds are to be banked into this separate bank account. This account must be closed after your event;
  • money raised and details of your actual income must be returned to TelethonSA within four (4) weeks of the fundraising activity.

Receipts

TelethonSA can provide official receipts for approved events. Tax-deductible receipts can only be issued to people donating money of $2 or more.

The Let’s Dance organiser must keep a register of all attendees/supporters eligible for a tax-deductible receipt either on the receipts on a register.

Individual receipts will be sent to the Let’s Dance organiser for distribution to attendees/supporters. It is the responsibility of the Let’s Dance organiser to understand:

  • circumstances when a receipt can be issued, and to whom. The following are not tax-deductible - ticket purchases (eg. raffle), entry to an event, donations of goods or services, auction purchases, or purchase of a device;
  • the legal implications of issuing receipts and the necessity of returning official receipts books (used and unused) to TelethonSA; and
  • reconciliation of funds.
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